edit memorized transaction in quickbooks for mac

#Edit memorized transaction in quickbooks for mac professional#

To do this, go to your Chart of Accounts and find the repairs and maintenance account. Let’s say you want to have billable expense income for office supplies in the account called Billable Expense Income, but want to have billable expense income for repairs and maintenance in an account called Repairs Reimbursement. If you want a bit more detail in your reporting ticking the box “in multiple accounts” will give you that option. While our example only contains one expense, if there were more, regardless of what type of expense they were, they would all post to that same account: Billable Expense Income. As seen on the above Income Statement sample the income account holding the billable expense is called Billable Expense Income. This is to track expenses in more than one account. When turning on the feature to “track billable expense and items as income” there is one additional option for even more detailed reporting. With this additional setting enabled your P&L will now look like this. This also works if using a Cost of Goods Sold type account. Once this box is ticked your Income Statement will show both an income amount and an expense amount. Track Billable Bills and Expenses As Income

To fix this problem, we recommend you tick the box in Account and Settings > Expenses to tell QuickBooks to “track the expenses and items as income” instead. We feel this method portrays inaccurate financial statements. If this was the only transaction on your P&L your net income would be $0.Īs you can see this places an invoice/income transaction type into an expense account. Your P&L Detail report would look like this.

The option underneath the red box in the above screenshot says “Track billable expense and items as income.” If this box is not ticked, creating a billable expense will create a positive entry to the selected expense account as well as a corresponding negative expense in the same account, in essence wiping the expense from your books. If you want to explore more in-depth how billable bills and expenses show on the Profit and Loss Statement of your financial reports, please continue on: Reporting Billable Expense The memorized transaction will hold all the necessary information including expense account, amount, description, mark-up percentage, transaction amount, and the client responsible for the charge. If the purchase reoccurs on the same day each month you can even save it as a reoccurring or memorized transaction so it automatically posts. Then every time you purchase the same item you can just type the name of the item and all associated information will pre-populate. Set up an item or product/service for the expense.

#Edit memorized transaction in quickbooks for mac professional#

In the case of the IT Professional or anyone who sells the same thing at the same price to their client, there is even a faster way to do this.